Limit visibility of certain items based on item group, location, or both. This is particularly useful when managing different departments or teams within an organization.

Create users and easily assign roles for specific tasks. Administrators can change basic user information and also send password reset requests.

Choose to have members log into the system to update asset information. You can also disable this for members you would like to assign items to yourself.

Send out invitations to new or existing users to collaborate in your workspaces. Users can then be assigned roles and get started immeadiately.

LDAP servers store directory data. You can enable employees in your organization to use their LDAP credentials to access their account.

Record all purchases from your suppliers. Store invoice numbers for later reference.

Generate purchase orders for suppliers when you are ready to make purchases.

Request invoices for multiple suppliers and compare prices to make the best decision.

Staff can make requistion to stores for assets they need. This formalises asset allocation processes to track movement.

Send assets out to service providers when damaged and track repair processes. Detailed information on maintenance can be kept including service type, service provide branch, issues with assets, and whether assets were able to be fixed.

Setup maintenance profiles that alerts staff when assets needs to be serviced. You can setup flexible periods in days, weeks, months, or years.

Transfer assets between branches and setup waybills for effective asset tracking. Staff can also acknowldege receipt of assets to complete transfer process.

Allocate assets to staff or offices and keep track of all movement.

Remove assets from circulation and store archive information for historical records. Assets are normally decommissioned when they reach the end of their depreciation cycle or are severely damaged.

Create and manage projects easily and effectively. Projects can range from quartely purchasing of assets for staff to allocating assets and resources for a building project.

Create teams and assign members to them to see who is working on a project.

Tag transactions to get a consolidated view of all transactions that happens in a project. This helps you plan purchases, movements, and servicing effectively.

Get reports and notifications specifically for projects to help you know status of tasks and transactions. This helps in task escalation and assign jobs to the right people.

Get summarised reports on transactions that help in decision making. Summaries can include total assets moved, how often asset is damaged or how many users do not have assets assigned to them.

Use your statistics to make better business decisions and ensure consistent audit-readiness with custom, query, and preconfigured reports. Drill down to get the most accurate numbers and manage assets efficiently.

Gain access to interactive charts that help you visualize your asset information at a glance.

Schedule custom reports to be sent to company users at regular intervals to eliminate time spent gathering, compiling, and sharing this data.

You can export both default and custom reports as a PDF or CSV file.

Send email-based reminders for specific events, choose which alerts get sent out, and customize email content for each alert type.

Send sms-based reminders for specific events, choose which alerts get sent out, and customize email content for each alert type.

Send in-app reminders for specific events, choose which alerts get sent out, and customize email content for each alert type.

Backup all your data and choose to download or store it in cloud storage.

Duka has integrated a number of industry standard tools and services that allows you to share data and collaborate more easilly.

All transactions and changes are stored with a timestamp, the user responsible and the changes made. This allows administrators to have full historical records to all activities in the system.

Customize your workspace account web address by choosing a personalized url during signup. Eg: example.dukaassets.com.

Import your asset information easily using Microsoft excel. Imports can handle thousands of assets at a time so you can quickly get started.